QuickBooks Payroll Review (2023): Pricing & Features

QuickBooks Payroll Review (2023): Pricing & Features

QuickBooks Payroll’s quick details [3.6 stars out of 5]

Pricing: Begins at $45/month + $5/worker 


  • Full-service payroll processing and tax submitting.

  • Well being advantages administration.

  • Staff’ compensation integration.

  • Flawless syncing with QuickBooks On-line.

Enterprise payroll isn’t so simple as it was again within the days of punch playing cards and bodily checks. At the moment’s compliance requirements, aggressive advantages packages, dispersed groups and tax penalties are simply a few of the many elements that go into working payroll for a enterprise whereas sustaining accuracy all through.

SEE: Selecting a payroll service? Right here’s a helpful information for enterprise leaders.

Luckily, providers like QuickBooks Payroll can streamline and simplify a number of areas of the payroll course of whereas offering HR and taxation options. Be taught extra about QuickBooks On-line Payroll to find out whether or not it is a perfect answer for your online business.

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What’s QuickBooks Payroll?

Picture: Intuit

Intuit QuickBooks is a enterprise accounting software program firm that gives bookkeeping software program and different accounting and finance options, together with payroll. QuickBooks Payroll permits companies to run payroll, file state and federal revenue taxes, and handle worker direct deposit. QuickBooks Payroll additionally has some human useful resource instruments, equivalent to healthcare insurance coverage and advantages administration.

QuickBooks Payroll has each a cloud-based and desktop model. For this piece, we’re specializing in the cloud-based QuickBooks On-line Payroll, which syncs with the cloud-based accounting answer QuickBooks On-line (not with QuickBooks Desktop). In the meanwhile, Intuit QuickBooks continues to supply desktop-based payroll and accounting software program, however the firm’s sturdy advertising push for QuickBooks On-line suggests desktop applications gained’t stay its fundamental focus.

QuickBooks Payroll pricing

Intuit QuickBooks On-line Payroll consumers can select from a number of service plans which might be fine-tuned to help their customers’ wants:

  • The Core plan prices $45 monthly plus $5 per worker paid monthly.
  • The Premium plan prices $75 monthly plus $8 per worker paid monthly.
  • The Elite plan prices $125 monthly plus $10 per worker paid monthly.

New prospects can select between a 30-day free trial or a 50%-off low cost for 3 months of service. Selecting the latter lowers your month-to-month base value to $22.50 for Core, $37.50 for Premium and $62.50 for Elite.

Bear in mind that selecting the free plan waives the 50% low cost and vice versa. You possibly can’t safe each the free trial and the low cost.

Whereas Intuit QuickBooks Payroll’s month-to-month base value is greater than that of most rivals, its per-employee charge is decrease than common. Relying on what number of workers you have got, QuickBooks Payroll will really prevent cash over time in comparison with Gusto Payroll and OnPay, which cost $40 a month plus $6 per worker.

QuickBooks Payroll’s key options

QuickBooks Payroll has many standout payroll options that help companies of their worker funds, tax submitting, human sources processes and advantages administration.

Subsequent-day and same-day direct deposit

Companies can present their groups they care by offering workers with quick direct deposits. Companies with the QuickBooks On-line Payroll Core plan can use next-day direct deposit and submit payroll as much as 5:00 p.m. PT the day earlier than payday. The QuickBooks Payroll On-line Premium and Elite plans present same-day direct deposit.

Auto Payroll

QuickBooks Online Payroll’s well-organized dashboard makes scheduling automatic payroll runs simple and straightforward.
QuickBooks On-line Payroll’s well-organized dashboard makes scheduling computerized payroll runs easy and simple.

With QuickBooks’ Auto Payroll function, companies can arrange payroll for salaried workers on direct deposit simply as soon as, then schedule computerized payroll runs from that time ahead. Employers can nonetheless verify for paycheck accuracy earlier than approving the pre-scheduled payroll run, however the autopilot function makes payroll runs as hands-off as potential.

Tax options

As a full-service payroll supplier, QuickBooks On-line Payroll robotically calculates paychecks, deducts payroll taxes (which embrace state and federal revenue, Social Safety and Medicare taxes), and remits these taxes in your behalf. QuickBooks’ payroll service additionally prepares end-of-year tax filings, attracts up W-2 and 1099 payroll tax varieties, and submits these varieties to the IRS in your behalf. Be aware that 1099 e-filing prices additional and applies to federal taxes solely.

QuickBooks Payroll Core doesn’t help native tax submitting, however the QuickBooks Premium and Elite plans each do. Submitting state taxes in multiple state prices $12 per additional state monthly except you’re enrolled in the most costly QuickBooks Payroll plan, Elite, which incorporates multi-state payroll within the base price.

Time monitoring

QuickBooks’ time-tracking tool shows you how many hours each employee has worked per pay period. The tool integrates seamlessly with QuickBooks’ payroll software to ensure accurate paychecks for hourly employees.
QuickBooks’ time-tracking software exhibits you what number of hours every worker has labored per pay interval. The software integrates seamlessly with QuickBooks’ payroll software program to make sure correct paychecks for hourly workers.

QuickBooks Payroll’s time-tracking instruments make reporting on payroll topics a breeze. Companies can handle and management a number of timesheets wherever and each time they please with the QuickBooks Time cellular app, and entry is included with the QuickBooks On-line Payroll Premium and Elite subscription at no further price.

The QuickBooks Time cellular app works with iPhone, iPad and Android telephones and tablets. It permits customers to trace time, submit and approve timesheets and create invoices on the go. The net timesheet tracker even has geofencing and GPS capabilities for simpler worker administration.

Sturdy reporting

All QuickBooks plans embrace the power to generate and obtain payroll reviews for elements like payroll historical past, paid day without work, tax funds and financial institution transactions. Payroll reviews and timecard reviews can collect information from the payroll answer to disclose insights on many areas of enterprise expenditures for issues like labor and mission prices.

Skilled help options

All QuickBooks Payroll plans include skilled product help, which lets customers get step-by-step assist and troubleshooting help by way of telephone and chat. Whereas chat help is out there 24/7, U.S.-based telephone help is out there solely throughout restricted hours.

The Premium and Elite plans can entry further help perks like the employees’ comp administration function, which will help companies discover quotes and join their insurance policies to QuickBooks to simplify their audits.

SEE: The very best payroll software program to your small enterprise in 2022 (TechRepublic)

Additional advantages for QuickBooks On-line Payroll Premium and Elite plan customers embrace the Skilled Overview function, which grants them entry to consultants that can evaluate their payroll setup to make sure all the pieces is appropriate. This may be particularly helpful for customers switching from different suppliers.

As well as, Payroll Premium and Elite plan customers can entry the QuickBooks HR help heart for HR questions and considerations; this may be useful for guaranteeing compliance with state and federal wages and studying one of the best practices for HR operations. Elite plan customers even get a private licensed HR advisor to offer skilled steering on HR duties and matters.

Staff’ compensation administration

The QuickBooks On-line Premium and Elite plans embrace staff’ compensation insurance coverage administration at no additional price. QuickBooks makes use of AP Intego to assist companies discover staff’ compensation insurance coverage quotes and join their insurance policies to QuickBooks to simplify their audits.

QuickBooks Core customers can add staff’ comp administration for a further $5 monthly. Staff’ comp plans via QuickBooks can be found in each U.S. state apart from Ohio, North Dakota, Wyoming and Washington.

Tax accuracy assure and penalty safety

Each QuickBooks On-line Payroll plan features a QuickBooks accuracy assure, which suggests QuickBooks guarantees to file payroll taxes precisely and on time. If QuickBooks introduces an error when submitting your taxes, it can pay the ensuing IRS superb and take care of any tax penalties you incur. This assure doesn’t apply to any tax errors that happen since you entered payroll information incorrectly or have inadequate funds accessible to cowl tax funds.

Full tax-penalty safety is restricted to QuickBooks On-line Payroll Elite customers. With this function, certified customers who obtain a tax discover and ship it to QuickBooks inside 15 days of the discover could have their tax penalty charges and curiosity coated for as much as $25,000.

Moreover, the QuickBooks Tax Decision workforce will characterize them and assist resolve any payroll tax or submitting points with the IRS. This function brings additional peace of thoughts to coated companies relating to their potential tax penalties.

HR and worker advantages

QuickBooks Payroll lets workers help their groups with its HR and well being advantages. Staff can rapidly arrange retirement plans with consultants that deal with the 401(okay) administration, compliance and recordkeeping at no additional price to companies.

Companies can even examine and choose well being plans to offer reasonably priced protection to their staff. All advantages processes are managed with the centralized on-line system, which exhibits instantaneous quotes on plans and a quick three-step software course of.

QuickBooks Payroll’s professionals

Ease of use

The QuickBooks Payroll dashboard includes clear, colorful diagrams that help employers understand crucial payroll data at a glance.
The QuickBooks Payroll dashboard contains clear, colourful diagrams that assist employers perceive essential payroll information at a look.

The QuickBooks Payroll platform is extraordinarily user-friendly. Its streamlined dashboard simplifies payroll processes each for employers utilizing the software program to run payroll and workers utilizing QuickBooks’ time-tracking app to clock out and in. The automated payroll options take the hassle and confusion out of regular payroll processing.

Complete payroll options

QuickBooks Payroll simplifies the payroll course of for companies via its useful full-service payroll options and capabilities. It helps limitless payroll runs with an easy-to-use consumer interface that lets customers take cost of many elements of their payroll processes. The software program performs payroll in all 50 U.S. states, and the direct deposit funds save customers money and time on producing bodily checks.

Thorough automation

The automated options of QuickBooks Payroll can save customers effort and time. The payroll answer can carry out correct automated calculations for tax withholdings and paychecks and helps companies keep compliant with tax legal guidelines.

QuickBooks On-line accounting integration

QuickBooks On-line Payroll integrates seamlessly with the QuickBooks On-line accounting service, so customers can carry out all of their finance and payroll processes in a single system. In the event you sync the 2 Intuit QuickBooks options, your QuickBooks On-line common ledger and expense accounts will replace robotically everytime you course of payroll on QuickBooks Payroll, guaranteeing your online business funds are at all times updated and correct.

Skilled buyer help

One other advantage of QuickBooks Payroll is its help for enterprise directors and workers. QuickBooks Payroll gives numerous customer support and help choices for companies, like free guided setup and skilled product help on its higher-tier plans.

QuickBooks Payroll’s cons

Excessive month-to-month base value

Whereas QuickBooks Payroll is useful for companies, the software program service does have drawbacks — most notably, its pricing. QuickBooks Payroll is available in three pricing tiers, however some customers could discover the pricing to be too excessive, particularly when it comes to what options are supplied.

Restricted HR options

Plus, some customers might want extra capabilities for his or her payroll processing that the software program doesn’t help. For instance, even higher-tier plans like QuickBooks On-line Payroll Premium’s HR options are fundamental when in comparison with payroll options supplied by different suppliers, particularly Paychex and ADP.

Key options restricted to higher-cost plans

Moreover, a number of options like time-tracking are solely accessible via higher-cost plans. The HR help heart is restricted to solely QuickBooks Premium and Elite subscriptions, and the HR advisor help is simply offered for QuickBooks Payroll Elite plan customers. Its most simple plan lacks native tax filings, and Core and Premium plan customers additionally should pay further submitting charges for workers in different states.

Alternate options to QuickBooks Payroll

There are a selection of options to QuickBooks Payroll — we’ll give attention to Gusto, ADP and Papaya World.


The Gusto logo.
Picture: Gusto

Gusto is one other standard payroll supplier possibility; its on-line payroll service permits companies to automate their payroll calculations, tax submitting and contractor funds. It incorporates useful instruments for worker onboarding and automating a number of areas of HR processes. Gusto’s scalability, versatile scheduling and new rent reporting make it a succesful alternative for rising companies.


  • Easy: $40 monthly plus $6 per particular person paid
  • Plus: $80 monthly plus $12 per particular person paid
  • Premium: Customized

RUN Powered byADP

The ADP logo.
Picture: ADP

ADP is one other payroll software program possibility that shines via its HR providers. Its complete on-line payroll answer, RUN Powered by ADP, is standard amongst companies of all sizes and gives HR compliance checkups, help from HR professionals and authorized providers. Its payroll-specific options embrace payroll tax submitting, payroll processing and state new-hire reporting.


  • Important: Customized
  • Enhanced: Customized
  • Full: Customized
  • HR Professional: Customized

Papaya World

The Papaya Global logo.
Picture: Papaya World

Papaya World affords worldwide payroll providers in 160+ international locations, making it an amazing possibility for dispersed groups. It has an unlimited array of integration choices and makes use of synced payroll data to offer useful options on one unified platform, like real-time information analytics, an worker self-service portal and worldwide tax compliance instruments.


Papaya World’s worldwide payroll service begins at $12 per worker monthly. You possibly can tack on different options for a further price:

  • World Experience Companies: $250 per worker monthly
  • Worldwide Contractor Administration: $25 per contractor monthly
  • Employer of Document: $770 per worker monthly

Companies ought to at all times fastidiously take into account their wants and funds when deciding on a software program service. For QuickBooks Payroll, essential deciding elements embrace the software program’s function limitations, scalability and enterprise measurement.

QuickBooks Payroll affords glorious help options companies can use to make sure they perform correct payroll and tax processes. Nonetheless, most of the QuickBooks Payroll standout options are solely supplied via the high-tier plans, that means consumers must pay extra to entry them. Due to this fact, companies ought to take into account the funds they’re prepared to spend and whether or not these options are important to their practices.

Like all software program, QuickBooks On-line Payroll has professionals and cons. For probably the most half, although, QuickBooks On-line Payroll is an efficient alternative for enterprise homeowners who desire a supportive and easy-to-use payroll answer. Nonetheless, whereas QuickBooks Payroll is without doubt one of the finest payroll software program for companies, it isn’t the one possibility. In the event you’re purchasing for a brand new payroll answer, we advocate reviewing the options and pricing for a number of payroll options to make sure you choose the most suitable choice for your online business.


To put in writing our complete evaluate, we totally researched QuickBooks Payroll’s options and providers. We watched Intuit QuickBooks’ intensive how-to movies, together with these for establishing payroll and integrating it with QuickBooks’ time-tracking and accounting software program. We learn intensive consumer evaluations, watched consumer evaluations and how-tos on YouTube, and checked out combination rankings on websites like Trustpilot, the BBB, Apple’s App Retailer and Google Play.

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