How to select the right project management methodologies

How to select the right project management methodologies

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A challenge administration methodology is a set of methods and practices utilized by a company and challenge groups to successfully handle a challenge and improve the possibilities of assembly meant objectives. Earlier than deciding on a specific methodology, it’s best to contemplate two vital issues:

  • A number of inside and exterior components can have an effect on the methodology you select.
  • A course of needs to be in place for assessing every methodology to make sure it’s one of the best match in your wants.

SEE: Use our challenge supervisor hiring equipment to seek out one of the best particular person to guide your challenge groups.

Whereas there are a variety of various methodologies used, all of them are likely to deal with the identical aim: the environment friendly and efficient administration of initiatives of all sizes.

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Sorts of challenge administration methodologies

There are a selection of various challenge administration methodologies you’ll be able to apply to your initiatives. Right here’s a shortlist of among the extra fashionable sorts:

  • Agile focuses on collaborative, quick, iterative initiatives and values people over processes. Major instruments for this system are scrum and kanban.
  • Lean focuses totally on optimizing sources, effort and power to create worth for the client or consumer. One of many key tenets of Lean is to remove the seven wastes, that are overproduction, stock, movement, defects, over-processing, ready and transport.
  • Waterfall is easy and linear, the place work cascades down in a particular, organized, sequential order: necessities, evaluation, design, coding, testing and operations. This system relies upon closely on a effectively thought-out challenge plan.
  • Scrum isn’t only a instrument; it’s a technique that relies on quick, time-constrained sprints used to iterate a challenge. Scrum focuses on conferences, demos and post-mortems. Communication is vital to a profitable Scrum.
  • PRINCE2, or initiatives in managed environments, makes use of the waterfall methodology to create clearly outlined phases for a challenge. The primary ideas of PRINCE2 are: beginning a challenge, directing a challenge, initiating a challenge, controlling a challenge, managing challenge supply, managing a stage boundary and shutting a challenge.
  • Six Sigma is extra a philosophy than an precise methodology and is used primarily for high quality administration. Usually, Six Sigma makes use of a phased strategy which is outline, measure, analyze, enhance and management.
  • Vital path methodology focuses on figuring out and scheduling a challenge’s extra crucial duties. To efficiently apply CPM, one should place a precedence on creating activity dependencies, monitoring challenge objectives and progress, prioritize deliverables, and carefully handle due dates.
  • RAD, or fast software improvement, relies on a structured prototyping course of to establish and refine the best parameters for the challenge. RAD locations a excessive precedence on fast updates.

How to decide on the fitting challenge administration methodology

With the intention to select the fitting methodology, you need to first perceive the objectives of your challenge and the sources it’s important to deal with the challenge. Earlier than you decide on which methodology to make use of, you’ll wish to gather all of the pertinent data in your challenge and decide what’s a very powerful issue, reminiscent of pace, iteration, repeatability and price.

Many components will have an effect on the success of your choice and can, in flip, be affected by your choice. Earlier than making your choice, make certain you’ve answered these questions:

  • How is your organization structured?
  • What are your organization’s goals?
  • What are the strengths, weaknesses, alternatives and threats in your online business?
  • Who’re your major clients?
  • How does every methodology threat the success of initiatives?
  • How advanced is the challenge?
  • What’s the dimension and price of the challenge?
  • Do inside infrastructure, applied sciences and processes help the methodology?

With that data in hand, you’ll be able to then examine it to the totally different methodologies to see which is perhaps one of the best match. One factor to remember is that you simply don’t have to use solely a single methodology.

Say, as an illustration, your challenge entails each a again finish for a web-based service in addition to a cellular app. You may discover the Lean strategy is finest suited to the again finish, whereas an Agile strategy is healthier for the cellular app. Or, you might discover your complete challenge may be managed through a single kanban board.

In the long run, a very powerful issue is choosing a technique that’s best-suited for the challenge at hand and the skills of your crew.

Learn how to assess methodologies

When you’ve evaluated these key components, the following step is to develop a course of to establish all the project-specific drivers, so you’ll be able to zero in on your best option. Drivers embrace:

  • Stakeholder wants and desired objectives.
  • Deliverables.
  • Timeline.
  • High quality elements.
  • Finances limitations.

As every methodology is meant to handle particular objectives, like high quality, effectivity, value discount and waste discount, it’s crucial to match the methodology along with your challenge objectives. For example, choosing the Lean methodology isn’t your best option if high quality is the highest precedence; Agile can be a greater choice as a result of it’s meant to provide larger ranges of high quality.

Outline and doc success standards

Seize all success standards, and measure them towards the related methodologies. This step is important for making the fitting choice. Examine and distinction every challenge administration methodology in relation to the challenge to provide the specified outcomes.

As well as, take the time to doc your success standards, evaluation course of and the strategy you used. This can assist make clear your causes for selecting a specific methodology in case the rationale behind the choice must be revisited at a later date. Documentation may even save time and frustration on future initiatives if a special choice must be made.

Fast glossary: Mission administration

Each self-discipline has its personal vocabulary, and challenge administration isn’t any exception. This listing of phrases and definitions will assist guarantee your challenge administration communications are clear and understood by everybody. Free for Tech Professional Analysis subscribers.

What are your choices?

Quite a few challenge administration methodologies can be found, every providing strengths in several areas. Listed here are probably the most widely known and generally used methodologies.


Agile employs an interactive course of to allow fast changes all through a challenge and is used extensively for software program improvement; though, it’s utilized in many different sectors as effectively. Agile processes are repeatable and assist expedite improvement whereas lowering threat and permitting elevated deal with high quality.

SEE: Get licensed in Agile challenge administration.


Kanban makes use of visible boards or playing cards to show the standing of labor being executed. It helps groups simply get a glimpse of the progress being made on work. These visible boards assist simplify processes and set off the following step for people and groups.


Lean originated across the Eighties when it was utilized by Toyota. The aim behind Lean is to create worth for purchasers whereas lowering waste, with a big deal with processes and useful resource optimization. This system has been utilized inside many industries, not simply manufacturing.

Mission Administration Physique of Data

PMBOK was developed by the Mission Administration Institute and is made up of 5 course of teams:

  • Initiating.
  • Planning.
  • Executing.
  • Monitoring and controlling.
  • Shut-out.

Groups work by way of every section in a structured and orderly method.


PRINCE2 is aimed toward sustaining group and management of initiatives by way of processes. Course of phases are formally structured, and PRINCE2 is guided by seven ideas:

  • There’s an present enterprise justification.
  • Crew studying should happen all through the challenge.
  • All roles are clearly outlined.
  • All work is deliberate in phases.
  • Board members handle points by exception.
  • High quality should be a steady focus.
  • The strategy is tailor-made to every challenge.


Scrum, a part of the Agile framework, makes use of 30-day sprints to prioritize duties. As a substitute of a challenge supervisor, a scrum grasp facilitates and oversees small groups. These groups deal with particular duties independently, then meet with the scrum grasp to evaluate progress earlier than transferring on to the following step.

SEE: Develop Agile and scrum challenge administration expertise with this deal from TechRepublic Academy.

Six Sigma

Six Sigma is a data-driven strategy. It makes use of confirmed instruments and methods aimed toward serving to companies efficiently implement course of enhancements. The aim is to scale back defects, waste and time whereas decreasing prices and enhancing buyer satisfaction.


Waterfall has been round for the reason that Seventies and is a widely known, sequentially structured methodology primarily used for software program improvement. The phases are executed on this order:

  • Necessities evaluation.
  • Design.
  • Testing.
  • Implementation.
  • Upkeep.

Different decisions

These should not the one methodologies getting used in the present day. Others embrace crucial chain challenge administration, crucial path technique, excessive challenge administration, Excessive Programming and occasion chain methodology.

When weighing methodologies, a hybrid resolution might produce optimum outcomes. Actually, challenge administration workplaces can and sometimes do undertake a couple of methodology or strategy. A 2017 challenge administration survey by KPMG confirmed that 80% of organizations are utilizing a couple of challenge administration methodology in a hybrid strategy.

Circle again

Methodologies shouldn’t be a “set-it-and-forget-it” train. Occasionally, as environmental components, goals and organizational buildings shift and scale back the effectiveness of at the moment used methodologies, it’s vital to reevaluate these methodologies to ensure they’re nonetheless one of the best match.


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